Shortlist finalists
Compare three to five vendors after demos or quotes so the decision is based on the same criteria, not the last sales call.
Vendor scorecard template
Score vendors with a clear weighted scorecard.
Compare suppliers on weighted criteria, see ranked results instantly, and export a decision summary. Runs in your browser — no signup, no server storage.
- Weighted 0–100 scores
- Multi-vendor matrix
- CSV, copy, print, local save
Scorecard workbench Draft ready
1. Evaluation details
Name the shortlist so your team can reopen the same decision later.
2. Criteria & weights
Weights should total 100%. Use criteria your team can score consistently.
3. Vendors
Add two or more suppliers you want to compare side by side.
4. Score matrix (1–5)
1 = weak fit, 3 = acceptable, 5 = excellent. Leave blank only if you truly cannot score yet — blanks reduce completeness.
How the weighted vendor scorecard works
A useful scorecard forces the team to agree on what matters before anyone argues about a preferred supplier. You set criteria, assign weights that total 100%, score each vendor from 1 to 5, and convert those scores into a single 0–100 weighted total.
Formula: for each vendor, weighted score = Σ ((score ÷ 5) × weight%). Example: quality weight 25% and score 4 contributes (4 ÷ 5) × 25 = 20 points. Sum every criterion to get the vendor total.
This page is a procurement planning aid for US small businesses and operators. It is not a formal RFP system, legal review, or compliance certification. Adjust criteria to your industry and document the reasoning behind scores before you award work.
When to use this template
Quarterly supplier reviews
Re-score active vendors on delivery, quality, and support to catch drift before a renewal or volume commitment.
Owner + operator alignment
Share the printable summary so finance, operations, and founders see the same ranking and trade-offs.
Example: office operations shortlist
The built-in example scores three vendors — Apex Supply Co., HarborLink Logistics, and Northline Software — on quality, on-time delivery, price/value, support, compliance/risk, and communication. Weights total 100%. Load the example to see how a mid-pack quality score can still win when delivery and support are stronger.
FAQ
What is a vendor scorecard?
A vendor scorecard is a structured way to rate suppliers on weighted criteria such as quality, delivery, price, support, and risk. Weighted scores make trade-offs explicit so teams can compare shortlists consistently.
How are weighted vendor scores calculated?
Each criterion has a weight that should total 100%. A vendor score for a criterion is entered on a 1–5 scale. The tool converts each score to a percent of five, multiplies by the criterion weight, and sums the results into a 0–100 weighted score.
Does this vendor scorecard store my data?
No. Drafts stay in your browser with localStorage. Nothing is sent to a server. You can clear the draft anytime with Reset.